Message Archiving
Regulatory and Workplace Compliance Issues Demand Attention
For many businesses – particularly public companies and those in healthcare, financial services, law and insurance – monitoring, storing and retrieving email messages is now as important as keeping their financial records in order.
Regulatory requirements, court requests for e-discovery, and industry standards are having a profound effect on how businesses manage electronic communications. Failing to adequately store and retrieve emails may expose these businesses and their officers to penalties, fines, and legal consequences such as destruction of evidence charges and adverse judgments.
- SEC 17a-3 and 17a-4 – Brokers/Dealers must retain records for up to 7 years.
- Gramm-Leach-Bliley Act – Companies must ensure security and confidentiality of customer data.
- Health Insurance Portability and Accountability Act (HIPAA) – Healthcare and healthcare-related organizations must retain patient information for 6 years.
- Sarbanes-Oxley (SOX) – Accounting firms that audit publicly traded companies must retain all related documents for 7 years.
- Federal Rules of Civil Procedure (FRCP) – Stipulates that working papers, including email, is discoverable and must be produced in as few as thirty days in federal lawsuits.
- Human Resources – Visibility into email to protect against liability related to discrimination, harassment, workers compensation claims, etc.
In addition, all businesses are at risk of loss or theft of proprietary information and intellectual property. Businesses with a proper surveillance and storage solution in place can adequately produce a paper trail in the event of a lawsuit.
How Archiving Works
After filtration by Spam Soap to remove spam, viruses and other email threats, all valid emails are sent to the business. A copy of all inbound, outbound and internal email messages are then delivered to the Message Archiving system.
Message Archiving Packages
Spam Soap offers two Archiving packages designed to meet the compliance needs of various organizations.
Pricing
Archiving starts at $6/user, click here to request pricing information.
